ORDER HARGROVE SERVICES

   LOCATION & DEADLINES

NAEYC Annual Conference 2025
Orange County Convention Center
WB 2-4
9800 International Drive
Orlando, FL 32819
Rental Booth and Banner Order Deadline:
Thursday, October 16, 2025
Discount Deadline Date with payment:
Thursday, October 23, 2025
Rental Booth Art Submission Deadline:
Thursday, October 23, 2025
Carpet Order Deadline &
Final Day of Online Ordering:

Thursday, November 6, 2025
Advance Shipment Receiving:
Wednesday, October 15, 2025 - Thursday, November 13, 2025
Direct Shipment Receiving Begins:
Monday, November 17, 2025 at 8:00 AM

  SHOW SCHEDULE

EXHIBITOR MOVE-IN
Monday, November 17
1:00 PM - 5:00 PM
(By request only to Debi Maines - booths 400 sq. ft. and up)
Tuesday, November 18
8:00 AM - 5:00 PM
Wednesday, November 19
8:00 AM - 11:00 AM
Overtime rates apply after 4:30 pm weekdays.
SHOW HOURS
Wednesday, November 19
1:00 PM - 4:00 PM
Thursday, November 20
10:00 AM - 6:00 PM
Friday, November 21
10:00 AM - 2:00 PM
Subject to change.
EXHIBITOR MOVE-OUT
Friday, November 21
2:00 PM - 6:00 PM
Saturday, November 22
8:00 AM - 12:00 PM
Overtime rates apply after 4:30 pm weekdays and all day Saturday.
Outside carriers must be checked in by Friday, November 21 at 5:00 PM or by Saturday, November 22 at 11:00 AM for all remaining outbound shipments. Please see the Move-Out Information Sheet for more details.

  INCLUDED BOOTH EQUIPMENT

Each 10'x10' booth includes:

  • 8’ High Draped Backwall – Color: Blue White
  • 3’ High Draped Siderails – Color: White
  • 1 - Booth ID Sign

Aisle Carpet Color: Tuxedo

NOTE: Per Show Management, exhibitors must use a professional floor covering in their booth space(s) at their own expense; carpet or vinyl flooring may be ordered from Hargrove. If you are providing your own floor covering, please submit the Exhibitor Provided Flooring Affidavit. Exhibitor Provided Flooring is subject to material handling fees. Per Show Management, any booth that does not have floor covering by Wednesday, November 19 at 10:00 AM will have carpet installed by Hargrove at the exhibitor’s expense.

  SHIPPING INFORMATION

ADVANCE SHIPPING

Advance shipments will be received at the warehouse:
Wednesday, October 15, 2025 - Thursday, November 13, 2025.

Receiving Hours: Monday - Friday, 8:00 AM to 4:00 PM

Advance Shipping Address:
(Your Company Name & Booth Number)
NAEYC Annual Conference 2025
c/o Hargrove
JM Freight
7580 Exchange Drive
Orlando, FL 32809

Print Advance Shipping Labels
Print Hanging Sign Labels
Request a Hargrove Shipping Quote

DIRECT SHIPPING

Direct shipments will be received at show site beginning:
Monday, November 17, 2025 at 8:00 AM.

NOTE: Shipments handled before 8:00 AM or after 4:30 PM Monday-Friday, or anytime Saturday, Sunday or holiday, will be assessed a 40% overtime surcharge.

Direct Shipping Address:
(Your Company Name & Booth Number)
NAEYC Annual Conference 2025
c/o Hargrove
Orange County Convention Center
WB 2-4
9800 International Drive
Orlando, FL 32819

Print Direct Shipping Labels
Request a Hargrove Shipping Quote


PICK-UP INFORMATION

Pick-up Address:
Orange County Convention Center
9800 International Drive
Orlando, FL 32819