ORDER HARGROVE SERVICES

  IMPORTANT

We encourage all exhibitors to thoroughly review the Event Home Page, as it contains essential information about the GEAPS Exchange 2026, including details on Material Handling and potential overtime charges. For further guidance on managing shipments and minimizing additional fees, we also recommend reading the Material Handling Information & Hints .

   LOCATION & DEADLINES

GEAPS Exchange 2026
Kansas City Convention Center
Hall B - E
301 West 13th Street
Kansas City, MO 64105
Rental Booth and Banner Order Deadline:
Monday, January 19, 2026
Discount Deadline Date with payment:
Monday, January 26, 2026
Rental Booth Art Submission Deadline:
Monday, January 26, 2026
Carpet Order Deadline &
Final Day of Online Ordering:

Monday, February 9, 2026
Advance Shipment Receiving:
Friday, January 16, 2026 - Friday, February 13, 2026
Direct Shipment Receiving Begins:
Thursday, February 19, 2026 at 8:00 AM

  SHOW SCHEDULE

EXHIBITOR MOVE-IN
Early Move-In for large machines/equipment by appointment only –
To request an appointment, submit the Early Move-In Request and Freight Plan Questionnaire.
Thursday, February 19
8:00 AM - 4:00 PM
Friday, February 20
8:00 AM - 4:00 PM
All exhibitors
Saturday, February 21
7:00 AM - 5:00 PM
Sunday, February 22
6:30 AM - 9:45 AM
Limited loading dock access
Notes:
All day Saturday and Sunday, overtime rates will be in effect.
A “large machine/equipment” is any machine that requires ground unloading off of a flatbed or lowboy, or a machine that warrants additional room to unload.
SHOW HOURS
Sunday, February 22
11:15 AM - 6:00 PM
Monday, February 23
11:00 AM - 5:00 PM
Tuesday, February 24
10:00 AM - 1:45 PM
Subject to change.
EXHIBITOR MOVE-OUT
Tuesday, February 24
1:45 PM - 7:00 PM
Wednesday, February 25
8:00 AM - 12:00 PM
Notes:
Booth teardown will not be permitted prior to 1:45 PM on Tuesday, February 24.
Overtime rates apply after 4:30 PM weekdays.

Outside carriers must be checked in by Tuesday, February 24 at 6:00 PM or by Wednesday, February 25 at 11:00 AM for all remaining outbound shipments.  Please see the Move Out Information sheet for more details.

Pick-up Address:
Kansas City Convention Center
502 West 16th Street
Kansas City, MO 64108

  INCLUDED BOOTH EQUIPMENT

Each 10'x10' booth includes:

  • 8’ High Draped Backwall – Color: Blue & White
  • 3’ High Draped Siderails – Color: Blue
  • 1 - Booth ID Sign

Aisle Carpet Color: Grey

  SHIPPING INFORMATION

ADVANCE SHIPPING

Advance shipments will be received at the warehouse:
Friday, January 16, 2026 - Friday, February 13, 2026.

Receiving Hours: Monday - Friday, 8:00 AM to 4:30 PM

Items will be moved to site on overtime. A 50% overtime surcharge will apply.

Advance Shipping Address:
(Your Company Name & Booth Number)
GEAPS Exchange 2026
c/o Hargrove
Crane
10241 NW Transcon Drive
Kansas City, MO 64153

Print Advance Shipping Labels
Print Hanging Sign Labels
Request a Hargrove Shipping Quote

DIRECT SHIPPING

Direct shipments will be received at show site beginning:
Thursday, February 19, 2026 at 8:00 AM.

Shipments handled before 8:00 AM or after 4:30 PM Monday-Friday, or anytime Saturday, Sunday or holiday, will be assessed a 50% overtime surcharge.

Direct Shipping Address:
(Your Company Name & Booth Number)
GEAPS Exchange 2026
c/o Hargrove
Kansas City Convention Center
Hall B - E
301 West 13th Street
Kansas City, MO 64105

Print Direct Shipping Labels
Print Carrier Delivery Labels
Request a Hargrove Shipping Quote