LOCATION & DEADLINES

2025 Design-Build for Transportation/Aviation Conference
Gaylord National Resort & Convention Center
Halls D & E
201 Waterfront Street
National Harbor, MD 20745
Rental Booth and Banner Order Deadline:
Tuesday, February 18, 2025
Discount Deadline Date with payment:
Monday, February 24, 2025
Rental Booth Art Submission Deadline:
Monday, February 24, 2025
Carpet Order Deadline &
Final Day of Online Ordering:
Monday, March 10, 2025
Advance Shipment Receiving:
Wednesday, February 12, 2025 - Friday, March 14, 2025
Direct Shipment Receiving Begins:
Monday, March 17, 2025 at 8:00 AM

  SHOW SCHEDULE

EXHIBITOR MOVE-IN
Monday, March 17
8:00 AM - 3:00 PM
SHOW HOURS
Monday, March 17
4:30 PM - 6:30 PM
Welcome Reception in Exhibit Hall
Tuesday, March 18
11:45 AM - 1:45 PM
Lunch in the Exhibit Hall
Tuesday, March 18
4:15 PM - 6:00 PM
Networking Reception in Exhibit Hall
EXHIBITOR MOVE-OUT
Tuesday, March 18
6:00 PM - 10:00 PM
Overtime rates apply after 4:30 PM on weekdays.

  INCLUDED BOOTH EQUIPMENT

Each 10'x10' booth includes:

  • 8’ High Draped Backwall – Color: Blue & White
  • 3’ High Draped Siderails – Color: Blue
  • 1 – 6' Draped Table:; Color: Blue
  • 2 – Side Chairs
  • 1 – Wastebasket
  • 1 - Booth ID Sign

Aisle Carpet Color: Gray

* NOTE: Per Show Management, exhibitors must use a professional floor covering in their booth space(s) at their own expense; carpet or vinyl flooring may be ordered from Hargrove. If you are providing your own floor covering, please submit the Exhibitor Provided Flooring Affidavit. Exhibitor Provided Flooring is subject to material handling fees. Per Show Management, any booth that does not have flooring covering by Monday, March 17 at 1:00 PM will have carpet installed by Hargrove at the exhibitor’s expense.

  SHIPPING INFORMATION

ADVANCE SHIPPING

Advance shipments will be received at the warehouse:
Wednesday, February 12, 2025 - Friday, March 14, 2025.

Receiving Hours: Monday - Friday, 8:00 AM to 3:00 PM

Items will be moved to site on overtime. A 50% overtime surcharge will apply.

The warehouse is closed February 17.

Advance Shipping Address:
(Your Company Name & Booth Number)
2025 Design-Build for Transportation/Aviation Conference
c/o Hargrove
TForce Freight
6571 Washington Boulevard
Elkridge, MD 21075

Print Advance Shipping Labels
Request a Hargrove Shipping Quote

DIRECT SHIPPING

Direct shipments will be received at show site beginning:
Monday, March 17, 2025 at 8:00 AM.

NOTE: Shipments handled before 8:00 AM or after 4:30 PM Monday-Friday, or anytime Saturday, Sunday or holidays, will be assessed a 50% overtime surcharge.


Direct Shipping Address:
(Your Company Name & Booth Number)
2025 Design-Build for Transportation/Aviation Conference
c/o Hargrove
Gaylord National Resort & Convention Center
Halls D & E
701 National Harbor Blvd,
National Harbor, MD 20745

Print Direct Shipping Labels
Request a Hargrove Shipping Quote