ORDER HARGROVE SERVICES

   LOCATION & DEADLINES

105th TRB Annual Meeting
Walter E. Washington Convention Center
Halls D & E
801 Allen Y. Lew Place NW
Washington, DC 20001
Rental Booth and Banner Order Deadline:
Thursday, December 11, 2025
Discount Deadline Date with payment:
Thursday, December 18, 2025
Rental Booth Art Submission Deadline:
Thursday, December 18, 2025
Carpet Order Deadline &
Final Day of Online Ordering:
Monday, December 29, 2025
Advance Shipment Receiving:
Friday, December 5, 2025 - Tuesday, January 6, 2026
Direct Shipment Receiving Begins:
Saturday, January 10, 2026 at 8:00 AM

  SHOW SCHEDULE

EXHIBITOR MOVE-IN
Friday, January 9
12:00 PM - 5:00 PM
By Appointment Only (Booths 400 sq ft or larger)
Saturday, January 10
8:00 AM - 4:30 PM
Sunday, January 11
8:00 AM - 1:00 PM
* Booth structures must be completely set by 1:00 PM on Sunday, January 11. However, you still may adjust the layout of your display materials until 3:00 PM. Exhibits must be completely ready by 3:00 PM on Sunday.
Overtime rates in effect after 4:30 PM weekdays and all weekend hours.
To request an appointment for Early Move In please submit the Early Move-In Request.
SHOW HOURS
Sunday, January 11
4:00 PM - 7:00 PM
Monday, January 12
9:00 AM - 4:00 PM
Tuesday, January 13
9:00 AM - 4:00 PM
Subject to change.
EXHIBITOR MOVE-OUT
Tuesday, January 13
4:00 PM - 8:00 PM
Wednesday, January 14
8:00 AM - 12:00 PM
NOTE: Overtime rates in effect after 4:30 PM weekdays.
Outside carriers must be checked in by Tuesday, January 13 at 7:00 PM or by Wednesday, January 14 at 11:00 AM for all remaining outbound shipments. Please see the Move-Out Information sheet for more details.

  INCLUDED BOOTH EQUIPMENT

Each 10'x10' booth includes:

  • 8’ High Draped Backwall – Color: Blue & White
  • 3’ High Draped Siderails – Color: Blue
  • 1 - Booth ID Sign

Aisle Carpet Color: Tuxedo

NOTE: Per Show Management, exhibitors must use a professional floor covering in their booth space(s) at their own expense; carpet or vinyl flooring may be ordered from Hargrove. If you are providing your own floor covering, please submit the  Exhibitor Provided Flooring Affidavit. Exhibitor Provided Flooring is subject to material handling fees. Per Show Management, any booth that does not have floor covering by will have carpet installed by Hargrove at the exhibitor’s expense. 

Furnishing Rental Package: A special booth package is available to exhibitors if ordered by Thursday, December 18, 2025. The package includes carpet, one six-foot draped table, two chairs, and one wastebasket for a discounted rate of $672. To order this package, please see Booth Package product in storefront.

  SHIPPING INFORMATION

ADVANCE SHIPPING

Advance shipments will be received at the warehouse:
Friday, December 5, 2025 - Tuesday, January 6, 2026.

Receiving Hours: Monday - Friday, 8:00 AM to 3:00 PM

The warehouse will be closed December 25 and January 1.

NOTE: Advance shipments will be moved to site on overtime. An overtime surcharge of 50% will apply. All shipments are subject to material handling charges. See Material Handling Estimate and Labor forms for straight time, overtime, and double time (Labor) days and hours. An exhibitor may carry his/her own materials into the exhibit booth provided the materials can be hand carried by one person in one trip, without the use of dollies, hand trucks, or any other equipment.

Advance Shipping Address:
(Your Company Name & Booth Number)
105th TRB Annual Meeting
c/o Hargrove
TForce
6571 Washington Blvd.
Elkridge, MD 21075

Print Advance Shipping Labels
Print Hanging Sign Labels
Request a Hargrove Shipping Quote

DIRECT SHIPPING

Direct shipments will be received at show site beginning:
Saturday, January 10, 2026 at 8:00 AM.

NOTE: Items received before 8:00 AM or after 4:30 PM weekdays or any weekend hour will be handled on overtime. An overtime surcharge will apply.


Direct Shipping Address:
(Your Company Name & Booth Number)
105th TRB Annual Meeting
c/o Hargrove
Walter E. Washington Convention Center
Halls D & E
801 Allen Y. Lew Place NW
Washington, DC 20001

Print Direct Shipping Labels
Request a Hargrove Shipping Quote

SHIIPMENT INFORMATION

Pick-Up Address:
Walter E. Washington Convention Center
801 Allen Y. Lew Place NW
Washington, DC 20001