Hargrove

IMPORTANT

We encourage all exhibitors to thoroughly review the Event Home Page, as it contains essential information about the 106th TRB Annual Meeting, including details on Material Handling and potential overtime charges. For further guidance on managing shipments and minimizing additional fees, we also recommend reading the Material Handling Information & Hints.

LOCATION & DEADLINES

106th TRB Annual Meeting

Walter E. Washington Convention Center

Halls D & E

801 Allen Y. Lew Place NW

Washington, DC 20001

Rental Booth and Banner Order Deadline:: Tuesday, December 8, 2026
Discount Deadline Date with payment:: Tuesday, December 15, 2026
Rental Booth Art Submission Deadline:: Tuesday, December 15, 2026
Carpet Order Deadline & Final Day of Online Ordering:: Tuesday, December 29, 2026
Advance Shipment Receiving:: Friday, December 4, 2026 - Tuesday, January 5, 2027
Direct Shipment Receiving Begins:: Friday, January 8, 2027 at 12:00 PM

SHOW SCHEDULE

EXHIBITOR MOVE-IN

Friday, January 8

12:00 PM to 5:00 PM

By Appointment Only (Booths 400 sq. ft. or larger)

Saturday, January 9

8:00 AM to 4:30 PM

Sunday, January 10

8:00 AM to 1:00 PM

Overtime rates apply after 4:30 PM weekdays and all day Saturday. Double-time rates apply Sunday.

* Booth structures must be completely set by 1:00 PM on Sunday, January 10. However, you still may adjust the layout of your display materials until 3:00 PM. Exhibits must be completely ready by 3:00 PM on Sunday.

SHOW HOURS

Sunday, January 10

4:00 PM to 7:00 PM

Monday, January 11

9:00 AM to 4:00 PM

Tuesday, January 12

9:00 AM to 4:00 PM

Subject to change.

EXHIBITOR MOVE-OUT

Tuesday, January 12

4:00 PM - 8:00 PM

Wednesday, January 13

8:00 AM - 12:00 PM

Overtime rates apply after 4:30 PM weekdays.

Outside carriers must be checked in by Tuesday, January 12 at 7:00 PM or by Wednesday, January 13 at 11:00 AM for all remaining outbound shipments. Please see the Move-Out Information sheet for more details.

On-Site Pick-Up Location for Shipments:
Walter E. Washington Convention Center
801 Allen Y. Lew Place NW
Docks D & E
Washington, DC 20001

INCLUDED BOOTH EQUIPMENT

Each 10'x10' booth includes:

8’ High Draped Backwall – Color: Grey
3’ High Draped Siderails – Color: Grey
1 - Booth ID Sign

Aisle Carpet Color: Tuxedo

NOTE: Per Show Management, exhibitors must use a professional floor covering in their booth space(s) at their own expense; carpet or vinyl flooring may be ordered from Hargrove. If you are providing your own floor covering, please submit the Exhibitor Provided Flooring Affidavit. Exhibitor Provided Flooring is subject to material handling fees. Per Show Management, any booth that does not have floor covering by Sunday, January 10 at 10:00 AM will have carpet installed by Hargrove at the exhibitor’s expense.

FURNISHINGS RENTAL PACKAGE

A special booth package is available to exhibitors if ordered by Tuesday, December 15, 2026. The package includes carpet, one six-foot draped table, two chairs, and one wastebasket for a discounted rate of $782. To order this package, please see Booth Package product in storefront.

SHIPPING INFORMATION

ADVANCE WAREHOUSE SHIPPING

Advance warehouse shipments will be received at the warehouse:
Friday, December 4, 2026 - Tuesday, January 5, 2027.

Receiving Hours: Monday - Friday, 8:00 AM to 3:00 PM

The advance warehouse will be closed December 25, 2026 and January 1, 2027.

NOTE:

Items will be moved to site on overtime. A 50% overtime surcharge will apply.
This includes items in booths with Early Move-in appointments.

Advance Warehouse Shipping Address:
(Your Company Name & Booth Number)
106th TRB Annual Meeting
c/o Hargrove
TForce Freight
6571 Washington Blvd.
Elkridge, MD 21075

Print Advance Warehouse Shipping Labels
Print Hanging Sign Labels
Request a Hargrove Shipping Quote

DIRECT SHIPPING

Direct shipments will be received at show site beginning:
Friday, January 8, 2027 at 12:00 PM.