LOCATION & DEADLINES

2025 US HAEA National Summit
Baltimore Marriott Waterfront
West Grand Foyer
700 Aliceanna Street
Baltimore MD 21202
Discount Deadline Date with payment:
Wednesday, June 18, 2025
Final Day of Online Ordering:
Wednesday, July 2, 2025
Advance Shipment Receiving:
Friday, June 6, 2025 - Monday, July 7, 2025
Direct Shipment Receiving Begins:
There is NO DIRECT SHIPPING.

  SHOW SCHEDULE

EXHIBITOR MOVE-IN
Thursday, July 10
9:00 AM - 6:00 PM
Overtime rates apply after 4:30 PM weekdays.
SHOW HOURS
Friday, July 11
8:30 AM - 6:00 PM
Saturday, July 12
8:30 AM - 1:30 PM
Subject to change.
EXHIBITOR MOVE-OUT
Saturday, July 12
2:30 PM - 6:30 PM
Overtime rates apply all day Saturday.

  INCLUDED BOOTH EQUIPMENT

Each booth includes:

  • 2 – Side Chairs
  • 1 – Wastebasket
  • 1 – 7” x 44” Identification Sign with Company Name & Booth Number

Each 8’x8’ and 8’x16’ booth also includes the following equipment:

  • 8’ High Draped Backwall – Color: Black
  • 3’ High Draped Siderails – Color: Black

Each Tabletop booth also includes the following equipment:

  • 1 – 6' Draped Table: – Color: Black

Venue Carpet Color: Multicolor

  SHIPPING INFORMATION

ADVANCE SHIPPING

Advance shipments will be received at the warehouse:
Friday, June 6, 2025 - Monday, July 7, 2025.

Receiving Hours: Monday - Friday, 9:00 AM to 4:00 PM

The warehouse will be closed on June 19 and July 4.

Advance Shipping Address:
(Your Company Name & Booth Number)
2025 US HAEA National Summit
c/o Hargrove
Hargrove
1 Hargrove Dr. Dock 1
Lanham, MD 20706


Print Advance Shipping Labels
Request a Hargrove Shipping Quote

DIRECT SHIPPING

There is NO DIRECT SHIPPING to this event.

All shipments must be consigned to Hargrove and shipped to the advance warehouse. If your materials cannot arrive at the advance warehouse on or before Monday, July 7, 2025, contact Hargrove Exhibitor Services at 301.306.4627 or exhibitorservices@hargroveinc.com. Shipments sent directly to the Baltimore Marriott Waterfront may be refused and will be subject to material handling fees plus a 50% surcharge.

OUTBOUND SHIPPING

All shipments will be returned to the advance warehouse. Shipments will be available for pick up starting on Tuesday, July 15. Material Handling Agreements must be turned in at the Hargrove Service Desk by Saturday, July 12 at 5:30 PM. Please see the Move-Out Information sheet for more details.

Request a Hargrove Shipping Quote