IMPORTANT

We encourage all exhibitors to thoroughly review the Event Home Page, as it contains essential information about the APS Joint March Meeting & April Meeting: Global Physics Summit 2026, including details on Material Handling and potential overtime charges. For further guidance on managing shipments and minimizing additional fees, we also recommend reading the Material Handling Information & Hints .

Show Management Instructions
IAEE Booth Display Guidelines
APS Exhibitor Terms and Conditions

   LOCATION & DEADLINES

APS Joint March Meeting & April Meeting: Global Physics Summit 2026
Colorado Convention Center
Halls D,E,& F
700 14th St.
Denver, CO 80202
Rental Booth and Banner Order Deadline:
Friday, February 6, 2026
Discount Deadline Date with payment:
Friday, February 13, 2026
Rental Booth Art Submission Deadline:
Friday, February 13, 2026
Carpet Order Deadline &
Final Day of Online Ordering:

Friday, February 27, 2026
Advance Shipment Receiving:
Tuesday, February 10, 2026 - Wednesday, March 11, 2026
Direct Shipment Receiving Begins:
Sunday, March 15, 2026 at 9:00 AM

  SHOW SCHEDULE

EXHIBITOR MOVE-IN
Sunday, March 15
9:00 AM - 5:00 PM
Monday, March 16
9:00 AM - 3:00 PM
Overtime will apply all day Sunday.
SHOW HOURS
Monday, March 16
6:45 PM - 8:30 PM
Welcome Reception
Tuesday, March 17
10:00 AM - 5:00 PM
Wednesday, March 18
10:00 AM - 5:00 PM
Thursday, March 19
10:00 AM - 2:00 PM
Subject to change.
EXHIBITOR MOVE-OUT
Thursday, March 19
2:00 PM - 6:00 PM
Friday, March 20
8:00 AM - 12:00 PM
Overtime will apply after 4:30 PM.
Booth teardown will not be permitted prior to 2:00 PM on Thursday, March 19.
Outside carriers must be checked in by Thursday, March 19 at 5:00 PM or by Friday, March 20 at 11:00 AM. Please see the Move-Out Information Sheet for more details.

Pick-up Address:
Colorado Convention Center
700 14th St.
Denver, CO 80202

  INCLUDED BOOTH EQUIPMENT

Each 10'x10' booth includes:

  • 8’ High Draped Backwall – Color: Blue
  • 3’ High Draped Siderails – Color: Blue
  • 1 - Booth ID Sign

Aisle Carpet Color: Blue

NOTE: Per Show Management, exhibitors must use a professional floor covering in their booth space(s) at their own expense; carpet or vinyl flooring may be ordered from Hargrove. If you are providing your own floor covering, please submit the Exhibitor Provided Flooring Affidavit. Exhibitor Provided Flooring is subject to material handling fees. Per Show Management, any booth that does not have floor covering by Monday, March 16 at 1:00 PM will have carpet installed by Hargrove at the exhibitor’s expense.

  SHIPPING INFORMATION

ADVANCE SHIPPING

Advance shipments will be received at the warehouse:
Tuesday, February 10, 2026 - Wednesday, March 11, 2026.

Receiving Hours: Monday - Friday, 8:00 AM to 3:00 PM

Items will be moved to site on overtime. A 40% overtime surcharge will apply.

Advance Shipping Address:
(Your Company Name & Booth Number)
APS Joint March Meeting & April Meeting: Global Physics Summit 2026
c/o Hargrove
TForce Freight
5300 E 56th Ave
Commerce City, CO 80022

Print Advance Shipping Labels
Print Hanging Sign Labels
Request a Hargrove Shipping Quote

DIRECT SHIPPING

Direct shipments will be received at show site beginning:
Sunday, March 15, 2026 at 9:00 AM.

Shipments handled before 8:00 AM or after 4:30 PM Monday-Friday, or anytime Saturday, Sunday or holiday, will be assessed a 40% overtime surcharge.

Direct Shipping Address:
(Your Company Name & Booth Number)
APS Joint March Meeting & April Meeting: Global Physics Summit 2026
c/o Hargrove
Colorado Convention Center
Halls D,E,& F
700 14th St.
Denver, CO 80202

Print Direct Shipping Labels
Request a Hargrove Shipping Quote