LOCATION & DEADLINES

CHCI Leadership Conference 25
Ronald Reagan Building and International Trade Center
Atrium, Ballroom PreFunction, Amphitheater Foyer
1300 Pennsylvania Ave
Washington, DC
Rental Booth and Banner Order Deadline:
Monday, August 18, 2025
Discount Deadline Date with payment:
Monday, August 25, 2025
Rental Booth Art Submission Deadline:
Monday, August 25, 2025
Carpet Order Deadline &
Final Day of Online Ordering:

Monday, September 8, 2025
Advance Shipment Receiving:
Wednesday, August 13, 2025 - Friday, September 12, 2025
Direct Shipment:
There is NO DIRECT SHIPPING

  SHOW SCHEDULE

EXHIBITOR MOVE-IN
Monday, September 15
9:00 AM - 6:00 PM
Overtime will apply after 4:30 PM.
SHOW HOURS
Tuesday, September 16
8:00 AM - 5:00 PM
Wednesday, September 17
8:00 AM - 5:00 PM
Subject to change.
EXHIBITOR MOVE-OUT
Wednesday, September 17
5:00 PM - 8:00 PM

  INCLUDED BOOTH EQUIPMENT

Booths do not include any standard equipment. Exhibitors may rent drape, furniture, and accessories to define and decorate their space.

NOTE: Per Show Management, exhibitors must use a professional floor covering in their booth space(s) at their own expense; carpet or vinyl flooring may be ordered from Hargrove. If you are providing your own floor covering, please submit the Exhibitor Provided Flooring Affidavit. Exhibitor Provided Flooring is subject to material handling fees. Per Show Management, any booth that does not have floor covering by Monday, September 15 at 3:00 PM will have carpet installed by Hargrove at the exhibitor’s expense.

  SHIPPING INFORMATION

ADVANCE SHIPPING

Advance shipments will be received at the warehouse:
Wednesday, August 13, 2025 - Friday, September 12, 2025.

Receiving Hours: Monday - Friday, 9:00 AM to 4:00 PM

Items will be moved to site on overtime. A 40% overtime surcharge will apply.

Advance Shipping Address:
(Your Company Name & Booth Number)
CHCI Leadership Conference 25
c/o Hargrove
Hargrove
1 Hargrove Dr.
Lanham, MD 20706

Print Advance Shipping Labels

Request a Hargrove Shipping Quote

DIRECT SHIPPING

There is NO DIRECT SHIPPING to this event.

All shipments must be consigned to Hargrove and shipped to the advance warehouse. If your materials cannot arrive at the advance warehouse on or before Friday, September 12, 2025, contact Hargrove Exhibitor Services at 301.306.4620 or exhibitorservices@hargroveinc.com. Shipments sent directly to the Ronald Reagan Building may be refused and will be subject to material handling fees plus a 50% surcharge.

OUTBOUND SHIPPING

All shipments will be returned to the advance warehouse. Shipments will be available for pick up starting on Monday, September 22, 2025. Material Handling Agreements must be turned in at the Hargrove Service Desk by Wednesday, September 17, 2025 at 8:00 PM. Please see the Move-Out Information sheet for more details.