Hargrove

IMPORTANT

We encourage all exhibitors to thoroughly review the Event Home Page, as it contains essential information about the SAE Government/Industry Meeting and AeroTech Government/Industry Meeting January , 20 - 22, 2026, including details on Material Handling and potential overtime charges. For further guidance on managing shipments and minimizing additional fees, we also recommend reading the Material Handling Information & Hints .

LOCATION & DEADLINES

SAE Government/Industry Meeting and AeroTech Government/Industry Meeting 2026

Walter E. Convention Center

200 Level Foyer

801 Allen Y. Lew Place NW

Washington, DC 20001

Custom Graphics Submission Deadline:: Monday, December 29, 2025
Discount Deadline Date with payment:: Monday, December 29, 2025
Final Day of Online Ordering:: Monday, January 12, 2026
Advance Shipment Receiving:: Thursday, December 18, 2025 - Thursday, January 15, 2026
Direct Shipment Receiving Begins:: Tuesday, January 20, 2026 at 8:00 AM

SHOW SCHEDULE

EXHIBITOR MOVE-IN

Tuesday, January 20

12:00 PM - 4:00 PM

SHOW HOURS

Tuesday, January 20

5:00 PM - 6:00 PM

Wednesday, January 21

8:00 AM - 6:00 PM

Thursday, January 22

8:00 AM - 3:00 PM

Subject to change.

EXHIBITOR MOVE-OUT

Thursday, January 22

3:00 PM - 6:00 PM

NOTE: Overtime will apply after 4:30 PM.

Outside carriers must be checked in by Thursday, January 22 at 5:00 PM. Please see the Move-Out Information sheet for more details.

INCLUDED BOOTH EQUIPMENT

Each Custom Kiosk includes:

1 – Custom Kiosk (as pictured with custom color graphics submitted by Exhibitor.)
3’ High Draped Siderails – Color: N/A
1 – Wastebasket

Graphic panels A through E are included with this unit. Panels F through J may be purchased for an additional $125 per panel. See Guidelines for Submitting Artwork for more details.

SHIPPING INFORMATION

ADVANCE SHIPPING

Advance shipments will be received at the warehouse:
Thursday, December 18, 2025 - Thursday, January 15, 2026.

Receiving Hours: Monday - Friday, 9:00 AM to 4:00 PM

Advance Shipping Address:
(Your Company Name & Booth Number)
SAE Government/Industry Meeting and AeroTech Government/Industry Meeting 2026
c/o Hargrove
TForce Freight
6571 Washington Boulevard
Elkridge, MD 21075

Print Advance Warehouse Shipping Labels
Request a Hargrove Shipping Quote

DIRECT SHIPPING

There is NO DIRECT SHIPPING for this event.
All shipments must be consigned to Hargrove and shipped to the advance warehouse. If your materials cannot arrive at the advance warehouse on or before Thursday, January 15, 2026, contact Hargrove Exhibitor Services at 301.306.4627 or exhibitorservices@hargroveinc.com. Shipments sent directly to the Walter E. Convention Center may be refused and will be subject to material handling fees plus a 50% surcharge.

SHIPMENT PICK-UP

Pick-up Address:
Walter E. Convention Center
801 Allen Y. Lew Place NW
Washington, DC 20001

SAE Government/Industry Meeting and AeroTech Government/Industry Meeting 2026

Venue: Walter E. Washington Convention Center

January 20 - 21, 2026