IMPORTANT

We encourage all exhibitors to thoroughly review the Event Home Page, as it contains essential information about the APS Division of Fluid Dynamics Annual Meeting 2026, including details on Material Handling and potential overtime charges. For further guidance on managing shipments and minimizing additional fees, we also recommend reading the Material Handling Information & Hints.

   LOCATION & DEADLINES

APS Division of Fluid Dynamics Annual Meeting 2026
Orange County Convention Center
OCCC West- Hall C
9800 International Drive, Orlando, FL 32819
Orlando, FL 32819
Rental Booth and Banner Order Deadline:
Tuesday, October 20, 2026
Discount Deadline Date with payment:
Tuesday, October 27, 2026
Rental Booth Art Submission Deadline:
Tuesday, October 27, 2026
Carpet Order Deadline &
Final Day of Online Ordering:

Tuesday, November 10, 2026
Advance Shipment Receiving:
Monday, October 19, 2026 - Wednesday, November 18, 2026
Direct Shipment Receiving Begins:
Saturday, November 21, 2026 at 9:00 AM

  SHOW SCHEDULE

EXHIBITOR MOVE-IN
Saturday, November 21
9:00 AM - 5:00 PM
Sunday, November 22
9:00 AM - 12:00 PM
Overtime rates apply Saturday and Sunday.
SHOW HOURS
Sunday, November 22
1:00 PM - 6:00 PM
Monday, November 23
10:00 AM - 6:00 PM
Tuesday, November 24
9:00 AM - 12:00 PM
Subject to change.
EXHIBITOR MOVE-OUT
Tuesday, November 24
12:00 PM - 5:00 PM
Overtime rates apply after 4:30 PM weekdays.
Outside carriers must be checked in by Tuesday, November 24 at 4:00 PM. Please see the Move Out Information sheet for more details.

Pick-up Address:
Orange County Convention Center
9800 International Drive, Orlando, FL 32819
Orlando, FL 32819

  INCLUDED EQUIPMENT

Each Exhibit Space includes the following standard equipment:

  • 8’ High Draped Backwall – Color: Black
  • 3’ High Draped Siderails – Color: Black
  • 1 – 6' Draped Table - Color: Black
  • 2 – Side Chairs
  • 1 – Wastebasket
  • 1 - Booth ID Sign

NOTE: Per Show Management, exhibitors must use a professional floor covering in their booth space(s) at their own expense; carpet or vinyl flooring may be ordered from Hargrove. If you are providing your own floor covering, please submit the Exhibitor Provided Flooring Affidavit. Exhibitor Provided Flooring is subject to material handling fees. Per Show Management, any booth that does not have floor covering by Saturday, November 21 by 5:00 PM will have carpet installed by Hargrove at the exhibitor’s expense.

  SHIPPING INFORMATION

ADVANCE SHIPPING

Advance shipments will be received at the warehouse:
Monday, October 19, 2026 - Wednesday, November 18, 2026.

Receiving Hours: Monday - Friday, 8:00 AM to 4:00 PM

Items will be moved to site on overtime. A 40% overtime surcharge will apply.

Advance Shipping Address:
(Your Company Name & Booth Number)
APS Division of Fluid Dynamics Annual Meeting 2026
c/o Hargrove
JM Freight
7580 Exchange Drive
Orlando, FL 32809

Print Advance Shipping Labels
Request a Hargrove Shipping Quote

DIRECT SHIPPING

Direct shipments will be received at show site beginning:
Saturday, November 21, 2026 at 9:00 AM.

Shipments handled before 8:00 AM or after 4:30 PM Monday-Friday, or anytime Saturday, Sunday or holiday, will be assessed a 40% overtime surcharge.

Direct Shipping Address:
(Your Company Name & Booth Number)
APS Division of Fluid Dynamics Annual Meeting 2026
c/o Hargrove
Orange County Convention Center
OCCC West- Hall C
9800 International Drive
Orlando, FL 32819

Print Direct Shipping Labels
Request a Hargrove Shipping Quote