IMPORTANT

We encourage all exhibitors to thoroughly review the Event Home Page, as it contains essential information about the 2026 Design-Build for Transportation/Aviation Conference, including details on Material Handling and potential overtime charges. For further guidance on managing shipments and minimizing additional fees, we also recommend reading the  Material Handling Information & Hints.


Guidelines to Dual-Show Participation

   LOCATION & DEADLINES

2026 Design-Build for Transportation/Aviation Conference
Gaylord Texan Resort & Convention Center
Longhorn AB
1501 Gaylord Trail #2
Grapevine, TX 76051
Rental Booth and Banner Order Deadline:
Wednesday, March 11, 2026
Discount Deadline Date with payment:
Wednesday, March 18, 2026
Rental Booth Art Submission Deadline:
Wednesday, March 18, 2026
Carpet Order Deadline &
Final Day of Online Ordering:

Wednesday, April 1, 2026
Advance Shipment Receiving:
Friday, March 13, 2026 - Friday, April 10, 2026
Direct Shipment Receiving Begins:
Wednesday, April 15, 2026 at 8:00 AM

  SHOW SCHEDULE

All times are shown in local CDT.
 
EXHIBITOR MOVE-IN
Wednesday, April 15
8:00 AM - 3:00 PM
SHOW HOURS
Wednesday, April 15
4:00 PM - 6:30 PM
Welcome Reception in the Exhibit Hall
Thursday, April 16
11:30 AM - 6:30 PM
The Exhibit Hall is open throughout the event on Thursday starting at 11:30 AM CT but the booth does not need to be staffed during non-dedicated Exhibit Hall hours. Please store, or take with you, anything of value if staff will not be at your booth for any period of time.
11:30 AM - 1:45 PM
Lunch with Exhibitors (dedicated exhibit hall hours)
4:30 PM - 6:30 PM
Networking Reception in the Exhibit Hall (dedicated exhibit hall hours)
EXHIBITOR MOVE-OUT
Thursday, April 16
6:30 PM - 10:00 PM
NOTE: Overtime applies after 4:30 PM.
Outside carriers must be checked in by Thursday, April 16 at 9:00 PM. Please see the Move Out Information sheet for more details.

Pick-up Address:
Gaylord Texan Resort & Convention Center
1501 Gaylord Trail #2
Grapevine, TX 76051

  INCLUDED BOOTH EQUIPMENT

Each 10'x10' booth includes:

  • 8’ High Draped Backwall – Color: Blue & White
  • 3’ High Draped Siderails – Color: Blue
  • 1 – 6' Draped Table:; Color: Blue
  • 2 – Side Chairs
  • 1 – Wastebasket
  • 1 – Booth ID Sign

Aisle Carpet Color: Bluejay

NOTE: Per Show Management, exhibitors must use a professional floor covering in their booth space(s) at their own expense; carpet or vinyl flooring may be ordered from Hargrove. If you are providing your own floor covering, please submit the Exhibitor Provided Flooring Affidavit. Exhibitor Provided Flooring is subject to material handling fees. Per Show Management, any booth that does not have floor covering by Wednesday, April 15 at 1:00 PM will have carpet installed by Hargrove at the exhibitor’s expense.

  SHIPPING INFORMATION

ADVANCE SHIPPING

Advance shipments will be received at the warehouse:
Friday, March 13, 2026 - Friday, April 10, 2026.

Receiving Hours: Monday - Friday, 8:00 AM to 4:00 PM

Items will be moved to site on overtime. A 40% overtime surcharge will apply.

Advance Shipping Address:

(Your Company Name & Booth Number)
2026 Design-Build for Transportation/Aviation Conference
c/o Hargrove
TForce Freight c/o Crane Cartage LLC.
4050 Valley View Ln, Ste 100
Irving, TX 75038

Print Advance Shipping Labels
Print Hanging Sign Labels
Request a Hargrove Shipping Quote

DIRECT SHIPPING

Direct shipments will be received at show site beginning:
Wednesday, April 15, 2026 at 8:00 AM.

Shipments handled before 8:00 AM or after 4:30 PM Monday-Friday, or anytime Saturday, Sunday or holiday, will be assessed a 40% overtime surcharge.

Direct Shipping Address:
(Your Company Name & Booth Number)
2026 Design-Build for Transportation/Aviation Conference
c/o Hargrove
Gaylord Texan Resort & Convention Center
Longhorn AB
1501 Gaylord Trail #2
Grapevine, TX 76051

Print Direct Shipping Labels
Request a Hargrove Shipping Quote