Hargrove

IMPORTANT

We encourage all exhibitors to thoroughly review the Event Home Page, as it contains essential information about the NAEYC Annual Conference 26, including details on Material Handling and potential overtime charges. For further guidance on managing shipments and minimizing additional fees, we also recommend reading the Material Handling Information & Hints.

LOCATION & DEADLINES

NAEYC Annual Conference 2026

Walter E Washington Convention Center

Halls A-B

801 Allen Y. Lew Place NW

Washington, DC 20001

Rental Booth and Banner Order Deadline:: Monday, November 2, 2026
Discount Deadline Date with payment:: Monday, November 9, 2026
Rental Booth Art Submission Deadline:: Monday, November 9, 2026
Carpet Order Deadline & Final Day of Online Ordering:: Monday, November 23, 2026
Advance Shipment Receiving:: Monday, November 2, 2026 - Tuesday, December 1, 2026
Direct Shipment Receiving Begins:: Friday, December 4, 2026 at 8:00 AM

SHOW SCHEDULE

EXHIBITOR MOVE-IN

Thursday, December 3

1:00 PM - 5:00 PM

Booths 400 sq. ft. and above (by request only)

Friday, December 4

8:00 AM - 5:00 PM

All Exhibitors

Saturday, December 5

8:00 AM - 11:00 AM

All Exhibitors

Overtime rates apply after 4:30 PM weekdays and all day Satuday.

SHOW HOURS

Saturday, December 5

3:30 PM - 5:30 PM

Sunday, December 6

10:00 AM - 6:00 PM

9:00 AM Exhibitor Access

Monday, December 7

9:00 AM - 2:00 PM

8:00 AM Exhibitor Access

Subject to change.

EXHIBITOR MOVE-OUT

Monday, December 7

2:00 PM - 6:00 PM

Tuesday, December 8

8:00 AM - 12:00 PM

Outside carriers must be checked in by Monday, December 7 at 5:00 PM or by Tuesday, December 8 at 11:00 AM for all remaining outbound shipments. Please see the Move Out Information sheet for more details.

Pick-up Address:
Walter E Washington Convention Center
801 Allen Y. Lew Place NW
Washington, DC 20001

INCLUDED BOOTH EQUIPMENT

Each 10'x10' booth includes:

8’ High Draped Backwall – Color: Blue/White/White/Blue
3’ High Draped Siderails – Color: White
1 - Booth ID Sign

Aisle Carpet Color: Tuxedo

NOTE: Per Show Management, exhibitors must use a professional floor covering in their booth space(s) at their own expense; carpet or vinyl flooring may be ordered from Hargrove. If you are providing your own floor covering, please submit the Exhibitor Provided Flooring Affidavit. Exhibitor Provided Flooring is subject to material handling fees. Per Show Management, any booth that does not have floor covering by Saturday, December 5 at 9:00 AM will have carpet installed by Hargrove at the exhibitor’s expense.

SHIPPING INFORMATION

ADVANCE SHIPPING

Advance shipments will be received at the warehouse:
Monday, November 2, 2026 - Tuesday, December 1, 2026.

Receiving Hours: Monday - Friday, 8:00 AM to 3:00 PM

Advance Shipping Address:
(Your Company Name & Booth Number)
NAEYC Annual Conference 2026
c/o Hargrove
TForce Freight
6571 Washington Blvd
Elkridge, MD 21075

Print Advance Shipping Labels
Print Hanging Sign Labels
Request a Hargrove Shipping Quote

DIRECT SHIPPING

Direct shipments will be received at show site beginning:
Friday, December 4, 2026 at 8:00 AM.

Shipments handled before 8:00 AM or after 4:30 PM Monday-Friday, or anytime Saturday, Sunday or holiday, will be assessed a 40% overtime surcharge.

Direct Shipping Address:
(Your Company Name & Booth Number)
NAEYC Annual Conference 2026
c/o Hargrove
Walter E Washington Convention Center
Halls A-B
801 Allen Y. Lew Place NW
Washington, DC 20001

Print Direct Shipping Labels
Request a Hargrove Shipping Quote

NAEYC Annual Conference 2026

Venue: Walter E. Washington Convention Center

December 3 - 8, 2026