Hargrove

IMPORTANT

We encourage all exhibitors to thoroughly review the Event Home Page, as it contains essential information about the Washington, DC Auto Show 2027, including details on Material Handling and potential overtime charges. For further guidance on managing shipments and minimizing additional fees, we also recommend reading the Material Handling Information & Hints.

LOCATION & DEADLINES

Washington, DC Auto Show 2027

Walter E. Convention Center

Halls A - E

801 Allen Y. Lew Place NW

Washington, DC 20001

Rental Booth and Banner Order Deadline:: Thursday, December 17, 2026
Discount Deadline Date with payment:: Wednesday, December 23, 2026
Rental Booth Art Submission Deadline:: Wednesday, December 23, 2026
Carpet Order Deadline & Final Day of Online Ordering:: Thursday, January 7, 2027
Advance Shipment Receiving:: Monday, December 14, 2026 - Wednesday, January 13, 2027
Direct Shipment Receiving Begins:: Saturday, January 16, 2027 at 8:00 AM

SHOW SCHEDULE

EXHIBITOR MOVE-IN

• See the detailed Installation / Move-In Schedules in Show Management’s Exhibitor Information Manual.

• See Hargrove’s Material Handling Estimate and Labor forms for straight time, overtime and double time days and hours.

• All exhibits must be show-ready by 8:00 AM on Thursday, January 21.

Vehicle Exhibitors:

Saturday, January 16 and Monday, January 18

per the Installation / Move-In Schedules

Wednesday, January 20

see Vehicle Move-In Schedules

Accessory Exhibitors:

Wednesday, January 20

8:00 AM to 5:00 PM

NOTE: Overtime rates will be in effect after 4:30 PM

SHOW HOURS

Thursday, January 21

Public Policy/Press Preview Day, Sneak Preview (See Show Management’s Exhibitor Information Manual)

Thursday, January 21

11:30 AM – 4:30 PM

Public Policy Day

5:00 PM – 8:00 PM

Sneak Peek

Friday, January 22

12:00 PM - 9:00 PM

Consumers

Saturday, January 23

10:00 AM - 9:00 PM

Consumers

Sunday, January 24

10:00 AM - 6:00 PM

Consumers

Monday, January 25

12:00 PM - 8:00 PM

Consumers

Tuesday, January 26

12:00 PM - 8:00 PM

Consumers

Wednesday, January 27

12:00 PM - 8:00 PM

Consumers

Thursday January 28

12:00 PM - 8:00 PM

Consumers

Friday, January 29

12:00 PM - 9:00 PM

Consumers

Saturday, January 30

10:00 AM - 9:00 PM

Consumers

Sunday, January 31

10:00 AM - 6:00 PM

Consumers

Subject to change.

EXHIBITOR MOVE-OUT

Sunday, January 31

6:00 PM to 12:00 AM – Vehicle Move-Out Schedule

9:00 PM to 2:00 AM – Pre-Approved Expedited Empty Return Service

Halls A/B/C (Subaru, Volvo, Land Rover, Stellantis, Nissan, Tesla, Volkswagen, Land Rover)

Dismantling & Move-Out:

Monday, February 1 at 6:00 AM

thru

Monday, February 1 at 6:00 PM

Outside Carrier Check-In:

Monday, February 1 at 4:00 PM

Bills of Lading to Hargrove Service Center:

Monday, February 1 at 6:00 PM

Final Clean-Up/Move-Out Ends:

Monday, February 1 at 11:59 PM

Halls D/E (Toyota, Chevrolet, Hyundai, Honda/Acura, Ford, KIA, and Buick/GMC

Dismantling & Move-Out

Monday, February 1 at 8:00 AM

thru

Tuesday, February 2 at 1:00 PM

Outside Carrier Check-In:

Tuesday, February 2 at 10:00 AM

Bills of Lading to Hargrove Service Center:

Tuesday, February 2 at 12:00 PM

Final Clean-up / Move-out Ends:

Tuesday, February 2 at 6:00 PM

SHIPMENT PICK-UP INFORMATION

Pick-up Address:
Walter E. Washington Convention Center
801 Allen Y. Lew Place NW
Washington, DC 20001

INCLUDED BOOTH EQUIPMENT

Each 10'x10' booth includes:

8’ High Draped Backwall – Color: Blue & White
3’ High Draped Siderails – Color: Blue
1 – 6' Draped Table:; Color: Blue
2 – Side Chairs
1 – Wastebasket
1 - Booth ID Sign

The aisles will be carpeted around the main aisle with the manufacturers. Aisle Carpet Color: Bluejay

SHIPPING INFORMATION

ADVANCE SHIPPING

Advance shipments will be received at the warehouse:
Monday, December 14, 2026 - Wednesday, January 13, 2027.

Receiving Hours: Monday - Friday, 9:00 AM to 3:00 PM

NOTE: The warehouse will be closed on 12/24 & 12/25/26 and 1/1/27.

Items will be moved to site on overtime. A 45% overtime surcharge will apply.

Advance Shipping Address:
(Your Company Name & Booth Number)
Washington, DC Auto Show 2027
c/o Hargrove
TForce Freight
6571 Washington Boulevard
Elkridge, MD 21075

Print Advance Shipping Labels
Print Hanging Sign Labels
Request a Hargrove Shipping Quote

DIRECT SHIPPING

Direct shipments will be received at show site beginning:
Saturday, January 16, 2027 at 8:00 AM.

Shipments handled before 8:00 AM or after 4:30 PM Monday-Friday, or anytime Saturday, Sunday or holiday, will be assessed a 45% overtime surcharge.

Direct Shipping Address:
(Your Company Name & Booth Number)
Washington, DC Auto Show 2027
c/o Hargrove
Walter E. Convention Center
Halls A - E
801 Allen Y. Lew Place NW
Washington, DC 20001

Print Direct Shipping Labels
Request a Hargrove Shipping Quote