ORDER HARGROVE SERVICES

   LOCATION & DEADLINES

2025 NRPA Annual Conference
Orange County Convention Center
WA 1-4
9800 International Drive
Orlando, FL 32819
Rental Booth and Banner Order Deadline:
Thursday, August 14, 2025
Discount Deadline Date with payment:
Thursday, August 21, 2025
Rental Booth Art Submission Deadline:
Thursday, August 21, 2025
Carpet Order Deadline &
Final Day of Online Ordering:
Thursday, September 4, 2025
Advance Shipment Receiving:
Tuesday, August 12, 2025 - Tuesday, September 9, 2025
Direct Shipment Receiving Begins:
Sunday, September 14 at 8:00 AM

  SHOW SCHEDULE

EXHIBITOR MOVE-IN
Sunday, September 14
8:00 AM - 4:30 PM
Monday, September 15
8:00 AM - 7:30 PM
Overtime rates apply after 4:30 PM weekdays and all day Sunday.
SHOW HOURS
Tuesday, September 16
10:30 AM - 4:30 PM
Wednesday, September 17
10:30 AM - 3:00 PM
Subject to change.
EXHIBITOR MOVE-OUT
Wednesday, September 17
3:00 PM - 9:00 PM
Thursday, September 18
8:00 AM - 4:30 PM
Overtime rates apply after 4:30 PM weekdays.
Outside carriers must be checked in by Wednesday, September 17 at 8:00 PM or by Thursday, September 18 at 3:30 PM for all remaining outbound shipments. Please see the Move-Out Information sheet for more details.

  INCLUDED BOOTH EQUIPMENT

Each 10'x10' booth includes:

  • 8’ High Draped Backwall – Color: White
  • 3’ High Draped Siderails – Color: White
  • 1 - Booth ID Sign

Aisle Carpet Color: Tuxedo

Per Show Management, exhibitors must use a professional floor covering in their booth space(s) at their own expense; carpet or vinyl flooring may be ordered from Hargrove. If you are providing your own floor covering, please submit the Exhibitor Provided Flooring Affidavit. Exhibitor Provided Flooring is subject to material handling fees. Per Show Management, any booth that does not have floor covering by Monday, September 15 at 4:30 PM will have carpet installed by Hargrove at the exhibitor’s expense.

  SHIPPING INFORMATION

ADVANCE SHIPPING

Advance shipments will be received at the warehouse:
Tuesday, August 12, 2025 - Tuesday, September 9, 2025.

Receiving Hours: Monday - Friday, 8:00 AM to 4:00 PM

Items will be moved to site on overtime. A 40% overtime surcharge will apply.

Advance Shipping Address:
(Your Company Name & Booth Number)
2025 NRPA Annual Conference
c/o Hargrove
JM Freight
7580 Exchange Drive
Orlando, FL 32809

Print Advance Shipping Labels
Print Hanging Sign Shipping Labels
Request a Hargrove Shipping Quote

DIRECT SHIPPING

Direct shipping will begin on Sunday, September 14, 2025 at 8:00 AM.

Shipments handled before 8:00 AM or after 4:30 PM Monday-Friday, or anytime Saturday, Sunday or holidays, will be assessed a 40% overtime surcharge.

Direct shipping address:
(Your Company Name & Booth Number)
2025 NRPA Annual Conference
c/o Hargrove
Orange County Convention Center
WA 1-4
9800 International Drive
Orlando, FL 32819

Print Direct Shipping Labels
Request a Hargrove Shipping Quote