LOCATION & DEADLINES

INSITE25
Gaylord National Resort & Convention Center
Prince George's Exhibit Hall
201 Waterfront Street
National Harbor, MD 20745
Backwall Branding Artwork Deadline:
Monday, April 21, 2025
Advance Warehouse Receiving Begins:
Wednesday, April 30, 2025
Advance Order Deadline with payment:
Monday, May 12, 2025
Final Day of Online Ordering:
Thursday, May 22, 2025
Advance Warehouse Receiving Ends:
Friday, May 30, 2025
Direct Shipment Receiving Begins:
Monday, June 2, 2025 at 8:00 AM

  SHOW SCHEDULE

SPONSOR MOVE-IN
Monday, June 2
8:00 AM - 7:00 PM
Elite and Platinum Sponsors
Monday, June 2
3:00 PM - 7:00 PM
Gold Sponsors, Silver Sponsors, and Tech Kiosks
NOTE: Gold Sponsor Booths, Silver Sponsor Booths, and Tech Kiosks will be installed prior to exhibitor set up. Any additional labor needed on Monday after 4:30 PM will incur overtime rates.
SHOW HOURS
Tuesday, June 3
7:30 AM - 6:30 PM
Wednesday, June 4
7:30 AM - 4:00 PM
Thursday, June 5
Exhibit Hall Closed
Subject to change.
SPONSOR MOVE-OUT
Wednesday, June 4
4:00 PM - 8:30 PM
NOTE: Gold Sponsor Booths, Silver Sponsor Booths, and Tech Kiosks will be dismantled during this time. Any additional labor needed by exhibitors will incur overtime rates after 4:30 PM.
Outside carriers must be checked in by Wednesday, June 4 at 7:30 PM. Please see the Move-Out Information sheet for more details

  NEW THIS YEAR

Sponsor Booth Inclusions:

  • Elite and Platinum Sponsors: 20’ x 20’ space in premium location on the show floor. The open space will offer sponsors the flexibility to design and bring their own exhibit displays and create an impactful experience that showcases their brand while engaging attendees.

  • Gold Sponsor: 30” Round White Bar Table, (2) White Barstools, Carpet, Unbranded Backwall, and ID Sign

  • Silver Sponsor: 30” Round White Café Table, (2) White Chairs, Carpet, Unbranded Backwall, and ID Sign

  • Tech Kiosks: 1M Counter, 32” Wall-Mounted Monitor, (1) White Barstool, Carpet, Unbranded Backwall, and ID Sign

Carpet Notes: Carpet color cannot be changed and carpet cannot be removed. Gold Sponsor Booths, Silver Sponsor Booths, and Tech Kiosks will receive Plush Platinum carpet. Elite and Platinum Sponsors can bring in their own flooring or request Platinum carpet through BNY by emailing lponce@garnishevent.com by April 15.


Branding Opportunities:

  • Gold Sponsor: 20’W x 8’H (Panel As1 in Detail Drawing) Backwall SEG Graphic Package - $1,100

  • Silver Sponsor: 10’W x 8’H (Panel As1 in Detail Drawing) Backwall SEG Graphic Package - $800

  • Tech Kiosks: 3’W x 8’H (Panel Ax1 in Detail Drawing) Backwall SEG Graphic Package - $400

Please see Booth Inclusion slide and detail drawing of Gold Sponsor Booth, Silver Sponsor Booth, and Tech Kiosk for a description for each booth/kiosk size and a complete list of included items.


Gold and Silver Booth Sponsors – Requests for exceptions to the set up shown in the Booth Inclusion slide must be sent in writing to lponce@garnishevent.com no later than April 15.

  SHIPPING INFORMATION

ADVANCE SHIPPING

Advance shipments will be received at the warehouse:
Wednesday, April 30, 2025 - Friday, May 30, 2025.

Receiving Hours: Monday - Friday, 8:00 AM to 3:00 PM

Items will be moved to site on overtime. A 40% overtime surcharge will apply.

The warehouse will be closed Monday, May 26.

Advance Shipping Address:
(Your Company Name & Booth Number)
INSITE25
c/o Hargrove
TForce Freight
6571 Washington Boulevard
Elkridge, MD 21075

Print Advance Shipping Labels
Request a Hargrove Shipping Quote

DIRECT SHIPPING

Direct shipments will be received at show site beginning:
Monday, June 2, 2025 at 8:00 AM.

NOTE: Shipments handled before 8:00 AM or after 4:30 PM Monday-Friday, or anytime Saturday, Sunday or holiday, will be assessed a 40% overtime surcharge.


Direct Shipping Address:
(Your Company Name & Booth Number)
INSITE25
c/o Hargrove
Gaylord National Resort & Convention Center
Prince George's Exhibit Hall
701 National Harbor Blvd,
National Harbor, MD 20745

Print Direct Shipping Labels
Request a Hargrove Shipping Quote