Hargrove

IMPORTANT

We encourage all exhibitors to thoroughly review the Event Home Page, as it contains essential information about the ASAE Annual Meeting 2026, including details on Material Handling and potential overtime charges. For further guidance on managing shipments and minimizing additional fees, we also recommend reading the Material Handling Information & Hints.

LOCATION & DEADLINES

ASAE Annual Meeting 2026

Indianapolis Convention Center

Halls F-K

100 South Capitol Ave

Indianapolis, IN 46225

Rental Booth and Banner Order Deadline:: Monday, July 13, 2026
Discount Deadline Date with payment:: Monday, July 20, 2026
Rental Booth Art Submission Deadline:: Monday, July 20, 2026
Carpet Order Deadline & Final Day of Online Ordering:: Monday, August 3, 2026
Advance Shipment Receiving:: Friday, July 10, 2026 - Tuesday, August 11, 2026
Direct Shipment Receiving Begins:: Friday, August 14, 2026 at 8:00 AM

SHOW SCHEDULE

EXHIBITOR MOVE-IN

Friday, August 14

8:00 AM - 5:00 PM

Saturday, August 15

8:00 AM - 5:00 PM

Overtime will apply after 4:30 PM.

Additional move in time can be requested by contacting ASAE Show Management for approval.

SHOW HOURS

Sunday, August 16

10:30 AM - 4:00 PM

Monday, August 17

12:00 PM - 4:30 PM

Subject to change.

EXHIBITOR MOVE-OUT

Monday, August 17

4:45 PM - 8:00 PM

Tuesday, August 18

8:00 AM - 12:00 PM

Overtime will apply after 4:30 PM.

Outside carriers must be checked in by Monday, August 17 at 7:00 PM or by Tuesday, August 18 at 11:00 AM for all remaining outbound shipments. Please see the Move-Out Information sheet for more details.

Please see the Marshaling Yard Information sheet for more details.

SHIPMENT PICK-UP

Pick-up Address:
Indianapolis Convention Center
5 South Missouri Street
Indianapolis, IN 46225

INCLUDED BOOTH EQUIPMENT

Each 10'x10' booth includes:

8’ High Draped Backwall – Color: Silver/Purple/Orange/Silver
3’ High Draped Siderails – Color: Silver
1 - Booth ID Sign

Aisle Carpet Color: Tuxedo

NOTE: Per Show Management, exhibitors must use a professional floor covering in their booth space(s) at their own expense; carpet or vinyl flooring may be ordered from Hargrove. If you are providing your own floor covering, please submit the Exhibitor Provided Flooring Affidavit. Exhibitor Provided Flooring is subject to material handling fees. Per Show Management, any booth that does not have floor covering by Saturday, August 15 at 2:00 PM will have carpet installed by Hargrove at the exhibitor’s expense.

SHIPPING INFORMATION

ADVANCE SHIPPING

Advance shipments will be received at the warehouse:
Friday, July 10, 2026 - Tuesday, August 11, 2026.

Receiving Hours: Monday - Friday, 8:00 AM to 4:00 PM

Advance Shipping Address:
(Your Company Name & Booth Number)
ASAE Annual Meeting 2026
c/o Hargrove
RAC Logistics
910 E 169th street
Westfield, IN 46074

Print Advance Shipping Labels
Request a Hargrove Shipping Quote

DIRECT SHIPPING

Direct shipments will be received at show site beginning:
Friday, August 14, 2026 at 8:00 AM.

Shipments handled before 8:00 AM or after 4:30 PM Monday-Friday, or anytime Saturday, Sunday or holiday, will be assessed a 40% overtime surcharge.

Direct Shipping Address:
(Your Company Name & Booth Number)
ASAE Annual Meeting 2026
c/o Hargrove
Indianapolis Convention Center
Halls F-K
5 South Missouri Street
Indianapolis, IN 46225

Print Direct Shipping Labels
Request a Hargrove Shipping Quote

ASAE Annual Meeting 2026

Venue: Indianapolis Convention Center

August 14 - 18, 2026