LOCATION & DEADLINES

2025 AIMBE Annual Event
Renaissance Arlington Capital View
Ballroom Salons 1-3
2800 South Potomac Ave
Arlington, VA 22202
Discount Deadline Date with payment:
Monday, March 10, 2025
Final Day of Online Ordering:
Monday, March 24, 2025
Advance Shipment Receiving:
Monday, February 24, 2025 - Wednesday, March 26, 2025

  SHOW SCHEDULE

EXHIBITOR MOVE-IN
Saturday, March 29
12:00 PM - 3:00 PM
NOTE: Your booth will be built on Friday, March 28. Exhibitor set-up will take place on Saturday, March 29. Any additional labor needed on Saturday will incur overtime rates.
SHOW HOURS
Saturday, March 29
3:00 PM - 6:00 PM
Sunday, March 30
8:00 AM - 5:00 PM
Monday, March 31
8:00 AM - 1:00 PM
Subject to change.
EXHIBITOR MOVE-OUT
Monday, March 31
1:00 PM - 4:00 PM
NOTE: Subject to change.

  INCLUDED BOOTH EQUIPMENT

Each 10'x10' booth includes:

  • 8’ High Draped Backwall – Color: Black
  • 3’ High Draped Siderails – Color: Black
  • 1 – 6' Draped Table:; Color: Black
  • 2 – Side Chairs
  • 1 – Wastebasket
  • 1 - Booth ID Sign

Venue Carpet Color: Multicolor

  SHIPPING INFORMATION

ADVANCE SHIPPING

Advance shipments will be received at the warehouse:
Monday, February 24, 2025 - Wednesday, March 26, 2025.

Receiving Hours: Monday - Friday, 9:00 AM to 4:00 PM

Advance Shipping Address:
(Your Company Name & Booth Number)
2025 AIMBE Annual Event
c/o Hargrove
Hargrove
1 Hargrove Dr. Dock 1
Lanham, MD 20706


Print Advance Shipping Labels
Request a Hargrove Shipping Quote

DIRECT SHIPPING

There is NO DIRECT SHIPPING to this event.

All shipments must be consigned to Hargrove and shipped to the advance warehouse. If your materials cannot arrive at the advance warehouse on or before Wednesday, March 26, 2025, contact Hargrove Exhibitor Services at 301.306.4627 or exhibitorservices@hargroveinc.com.


OUTBOUND SHIPPING

All shipments will be returned to the advance warehouse. Shipments will be available for pick up starting on Wednesday, April 02. Material Handling Agreements must be turned in at the Hargrove Service Desk by Monday, March 31 at 4:00 PM. Please see the Move-Out Information sheet for more details.