Hargrove

IMPORTANT

We encourage all exhibitors to thoroughly review the Event Home Page, as it contains essential information about the APS Division of Plasma Physics and Gaseous Electronics Conference Joint Meeting 2026, including details on Material Handling and potential overtime charges. For further guidance on managing shipments and minimizing additional fees, we also recommend reading the Material Handling Information & Hints.

LOCATION & DEADLINES

APS Division of Plasma Physics and Gaseous Electronics Conference Joint Meeting 2026

Hilton Chicago

Salon A Lower Level

720 South Michigan Avenue

Chicago IL 60605

Discount Deadline Date with payment:: Thursday, October 8, 2026
Final Day of Online Ordering:: Thursday, October 22, 2026
Advance Shipment Receiving:: Tuesday, September 29, 2026 - Thursday, October 29, 2026
Direct Shipment:: There is NO DIRECT SHIPPING

SHOW SCHEDULE

EXHIBITOR MOVE-IN

Sunday, November 1

12:00 PM - 5:00 PM

Overtime rates apply all day Sunday.

SHOW HOURS

Monday, November 2

9:00 AM - 4:00 PM

Exhibitor Lunch Break: 12:30pm – 1:30pm

Tuesday, November 3

9:00 AM - 4:00 PM

Exhibitor Lunch Break: 12:30pm – 1:30pm

Wednesday, November 4

9:00 AM - 4:00 PM

Exhibitor Lunch Break: 12:30pm – 1:30pm

Thursday, November 5

9:00 AM - 5:00 PM

Exhibitor Lunch Break: 12:30pm – 1:30pm

Subject to change.

EXHIBITOR MOVE-OUT

Thursday, November 5

5:00 PM - 8:00 PM

Overtime rates apply after 4:30 PM weekdays.

Outside carriers must be checked in by Thursday, November 5 at 7:00 PM. Please see the Move Out Information sheet for more details.

Pick-up Address:
Hilton Chicago
720 South Michigan Avenue
Chicago IL 60605

INCLUDED EQUIPMENT

Each Exhibit Space includes the following standard equipment:

8’ High Draped Backwall – Color: Black
3’ High Draped Siderails – Color: Black
1 – 6' Draped Table – Color: Black
2 – Side Chairs
1 – Wastebasket
1 - Booth ID Sign

Venue Carpet Color: Multi-color

SHIPPING INFORMATION

ADVANCE SHIPPING

Advance shipments will be received at the warehouse:
Tuesday, September 29, 2026 - Thursday, October 29, 2026.

Receiving Hours: Monday - Friday, 7:00 AM to 3:00 PM

Items will be moved to site on overtime. A 50% overtime surcharge will apply.

Advance Shipping Address:
(Your Company Name & Booth Number)
APS Division of Plasma Physics and Gaseous Electronics Conference Joint Meeting 2026
c/o Hargrove
TForce Freight c/o Tradeshow Transport, LLC
2300 S. Throop Street
Chicago, IL 60608

Print Advance Shipping Labels
Request a Hargrove Shipping Quote

DIRECT SHIPPING

There is NO DIRECT SHIPPING to this event.

All shipments must be consigned to Hargrove and shipped to the advance warehouse. If your materials cannot arrive at the advance warehouse on or before Thursday, October 29, 2026, contact Hargrove Exhibitor Services at 301.306.4620 or exhibitorservices@hargroveinc.com. Shipments sent directly to the Hilton Chicago may be refused and will be subject to material handling fees plus a 50% surcharge.